District Administration A-List

In Hollywood, the "A-List" is the top-drawing movie stars who guarantee a blockbuster hit on any movie they star in.

	In Mustang District all volunteers are stars J.
	But not all volunteers are yet on our "A-List" L.
	Make sure your name is on the "A-List" for your next blockbuster role!

Description

• A separate, formal, district email contact system to track volunteer email address and position and provide on-the-fly distribution lists
• Used for district announcements by teams from the Director, Executive, Commissioner, Chair, Finance, Program, and Administration departments.
• The prototype should be up and running by end-August to support membership and finance efforts
• Regarding capabilities, we have VisualStudio.Net, FrontPage 2002, SQL Enterprise Server, Office XP, Dell 1.8GHZ 1.0GB development machine, 1.5M broadband developmentconnection, 50MB SQL DB set up for us on host service.

Specification

• This system should be self-serve, allowing volunteers to update their own preferred email address for district announcements and their current or recent contact positions.
  • Volunteers should be allowed to specify their announcement preferences (e.g., Cub Scouts, Boy Scouts, Venturing, Other) with the understanding that registered key leaders WILL get email announcements, which announcements will, however, comply with their stated preferences and have no ads.
  • This system should be implemented using a commercial-grade, back-end database with an on-line, web-based, front-end public interface.
  • This system should be linked to from District web sites.
• Data should be maintainable individually by users and wholesale by district database administrators, using user-friendly tools.
• It should be implemented for under $200/yr. out-of-pocket expenses and under 100 hours/yr. technical effort. Data should be cross-checked with the BSA database of registered leaders approximately twice a year, allowing for the issue that BSA records are lagged. The Mustang District Email Database should be kept as consistent as possible.

Related Online Communication Projects

• Related Online Communication Projects consist of:
  • Mustang District Online Access Database
  • Mustang District Yahoo Email Group
• The formal district email contact system differs as follows
  1. It should focus on CURRENT scouting contact roles (e.g., finance, program, membership, training) for district teams to work with
  2. It should focus on EMAIL as the primary contact method (phone and mail address are secondary but will be allowed for)
  3. It should be programmed to be updatable by the volunteers themselves directly from their computers (with appropriate passwords)
  4. It should be used only by district teams to make announcements for district initiatives
  5. It should have no ads
  6. District teams should be able to pull sets of email names off the database querying by membership role, publicity role, unit type, and so forth
  7. District teams need the flexibility to add additional functional roles

References

• Detailed Technical Specification

• View Records

• Add Records